1 Appomattox Town Council Regular Council Meeting June 11, 2018
The Appomattox Town Council held a Regular Council meeting on Monday, June 11, 2018 at 7:30 p.m. at the Appomattox Municipal Building, 210 Linden Street, Appomattox, Virginia with Mayor Harvey, presiding.
Members present: Timothy W. Garrett, C. Lewis McDearmon, Jr., Mary Lou Spiggle, M. Erin Finch, Steven T. Conner and Claudia G. Puckette.
Others present: James J. Boyce, Sr., Jonathan Garrett, Dan Puckette, Janet Hix, Appomattox County Circuit Court Clerk; Sarah Fleet, Times Virginian Newspaper; Carrie Dungan, News & Advance; Carlton Duck and Derek Norfield, Alive Media TV; Jeff Elder, Facilities Director; Kim Ray, Town Treasurer; Gary Shanaberger, Town Manager and Roxanne W. Casto, Clerk of Council.
Mayor Harvey called the meeting to order.
Rev. Carlton Duck led the prayer and Pledge of Allegiance to the Flag of the United States of America.
Janet Hix, Appomattox County Circuit Court Clerk administered the Oath of Office to Mayor Harvey and the six (6) Council Members for their 2-year term beginning July 1, 2018.
Scheduled Public Appearances: None
Mayor’s Comments: Mayor Harvey congratulated the Council on their successful election and is looking forward to working with each of them over the next two (2) years.
Consent Agenda: On a motion by Mr. Garrett, seconded by Ms. Spiggle, Council voted to adopt the consent agenda for June 11, 2018 as presented. All members present voting aye. Motion carried 6-0.
Unfinished Business: None
New Business: On a motion by Mr. McDearmon, seconded by Ms. Finch, Council voted to adopt the Town of Appomattox FY 2019 Capital Improvement Plan as presented. Vote: Aye - Garrett, McDearmon, Spiggle, Finch, Conner, Puckette. No – none. Motion carried 6-0.
On a motion by Ms. Spiggle, seconded by Mrs. Puckette, Council voted to adopt the Town of Appomattox FY 2019 Annual Budget Resolution:
2 Appomattox Town Council Regular Council Meeting June 11, 2018
AN APPROPRIATIONS RESOLUTION OF THE APPOMATTOX TOWN COUNCIL ADOPTING THE FISCAL YEAR 2018-2019 BUDGET FOR THE TOWN OF APPOMATTOX, VA.
SECTION I: WHEREAS, Section 5-72, Appomattox Town Code and Section 15.2-2503, Code of Virginia, require that the governing body shall approve the budget and fix a tax rate for the budget year no later than the date on which fiscal year begins; and,
SECTION II: WHEREAS, the proposed Fiscal Year 2018-2019 Budget was published on May 9, 2018 and May 16, 2018 in the Times-Virginian, Appomattox, Virginia, pursuant to Section 15.2-2506, Code of Virginia, and public hearing was subsequently held on the proposed budget on Tuesday, May 29, 2018;
SECTION III: NOW, THEREFORE, BE IT RESOLVED, that the Appomattox Town Council meeting in General Session on June 11, 2018, does hereby approve the following General Fund Expenditures by Category for Fiscal Year 2018-2019;
GENERAL FUND; EXPENDITURES BY CATEGORY: Council Administrative Department Professional Police Department Tourism Department Fire Department Public Works Department Sanitation Department Property Maintenance & Construction Town Shop Donation/Contributions Zoning Town Office TOTAL GENERAL FUND EXPENSES
50,700. 455,725. 85,000. 88,980. 78,450. 37,000. 700,126. 101,850. 362,800. 37,750. 83,500. 1000. 43,100. 2,125,981.
3 Appomattox Town Council Regular Council Meeting June 11, 2018
SECTION IV: BE IT FURTHER RESOLVED, that the Appomattox Town Council hereby establishes the property tax rate at $.12 per $100.00 of assessed value for real estate, $.55 per $100.00 of assessed value for personal property, $.55 per $100.00 of assessed value for machinery and tools, and $.12 per $100.00 of assessed value for mobile homes; and,
BE IT FURTHER RESOLVED, in accordance with the requirements set forth in Section 58.1- 3524(C)(2) and Section 58.1-3912(E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly any qualifying vehicle sitused within the Town commencing January 1, 2018, shall receive personal property tax relief in the following manner:
• Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; • Personal use vehicles valued at $1,001 to $20,000 will be eligible for 61.86% tax relief; • Personal use vehicles valued at $20,001 or more shall only receive 61.86% tax relief on
the first $20,000 of value; and
• All other vehicles which do not meet the definition of “qualifying” (business use
vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program.
SECTION V: BE IT FURTHER RESOLVED, that the Appomattox Town Council does hereby approve the following General Fund revenue estimates for Fiscal Year 2018-2019;
GENERAL FUND; REVENUES BY CATEGORY: Current Taxes – Real Estate Current Taxes – Personal Property Delinquent Taxes Penalties & Interest Public Service Corporation Bank Stock Tax Cigarette Tax Meals Tax Lodging Tax Franchise Tax Consumption Tax Vehicle License Tax Business License Zoning Interest Rental of Misc. Property Motor Vehicle Tax Sales Tax Aid to Police Department (HB599)
162,000. 100,000. 5,000. 5,000. 6,500. 130,000. 110,000. 1,000,000. 60,000. 4,500. 7,000. 27,000. 150,000. 1,000. 9,000. 9,000. 3,500. 70,000. 42,741.
4 Appomattox Town Council Regular Council Meeting June 11, 2018
Fire Programs Miscellaneous Town DMV Fees Other Reimbursable Transfer from Reserve TOTAL GENERAL FUND REVENUES
10,000. 1,500. 1,000. 500. 210,740. 2,125,981.
SECTION VI: BE IT FURTHER RESOLVED, that the Appomattox Town Council does hereby approve the following Water Fund Expenditures for Fiscal Year 2018-2019;
WATER FUND; EXPENDITURES BY CATEGORY: Water Department TOTAL WATER EXPENDITURES
642,742. 642,742.
SECTION VII: BE IT FURTHER RESOLVED, that the Appomattox Town Council does hereby approve the following Water Fund Revenue estimates for Fiscal Year 2018-2019;
WATER FUND; REVENUES BY CATEGORY: Water Sales Connection Fees Penalty Fees Availability Fees Reconnect Fees County Water Line Maintenance Miscellaneous Interest Credit Card Fees Rental of Misc. Property Intergovernmental Revenue Use of Fund Balance TOTAL WATER REVENUES
320,000. 10,000. 15,000. 10,500. 8,000. 45,000. 500. 4,500. 2,000. 8,000. 25,000. 194,242. 642,742.
SECTION VIII: BE IT FURTHER RESOLVED, that the Appomattox Town Council does hereby approve the following Sewer Fund Expenditures for Fiscal Year 2018-2019;
5 Appomattox Town Council Regular Council Meeting June 11, 2018
SEWER FUND; EXPENDITURES BY CATEGORY: Sewer Department TOTAL SEWER EXPENDITURES
1,094,876. 1,094,876.
SECTION IX: BE IT FURTHER RESOLVED, that the Appomattox Town Council does hereby approve the following Sewer Fund Revenue estimates for the Fiscal Year 2018-2019;
SEWER FUND; REVENUES BY CATEGORY: Sewer Sales Connection Fees Availability Fees County Reimbursement SBR & IDA PS Park Service Maintenance Interest Intergovernmental Revenue Use of Beginning Balance TOTAL SEWER REVENUES
800,000. 2,500. 5,000. 77,000. 1,800. 4,000. 1,700. 202,876. 1,094,876.
SECTION X: BE IT FURTHER RESOLVED, that the Appomattox Town Council does hereby approve the following Internal Service Fund Expenditures for Fiscal Year 2018-2019;
INTERNAL SERVICE FUND; EXPENDITURES BY CATEGORY: Internal Service Department TOTAL INTERNAL SERVICE FUND EXPENDITURE
162,700. 162,700.
SECTION XI: BE IT FURTHER RESOLVED, that the Appomattox Town Council does hereby approve the following Internal Service Fund Revenue estimates for the Fiscal Year 2018-2019;
INTERNAL SERVICE FUND; REVENUE BY CATERGORY: Reserves TOTAL INTERNAL SERVICE REVENUE
162,700. 162,700.
6 Appomattox Town Council Regular Council Meeting June 11, 2018
SECTION XII: The salaries, wages and allowances set out in said Budget are hereby authorized as per the terms of the town’s classification and merit system as approved compensation for officers and employees for services rendered, unless hereafter otherwise provided by ordinance; provided however, that the Town Manager is authorized to make such rearrangement of positions in the several departments named in the Budget, in respect to officers and employees appointed by his/her as may best meet the needs and interests of the Town and after approval by Council.
SECTION XIII: BE IT FURTHER RESOLVED, that the Appomattox Town Council may amend the Fiscal Year 2018-2019 Town Budget from time to time pursuant to Section 15.2-2507, Code of Virginia; and,
SECTION XIV: BE IT FURTHER RESOLVED, by the Town Council of Appomattox, Virginia that the Fiscal Year Budget for 2018-2019 is hereby adopted, effective July 1, 2018 and the monies necessary to fund it are hereby appropriated and shall be certified by the Clerk of Council and maintained as an archive document with the official minutes of the Town Council of Appomattox, Virginia.
Adopted this 11th day of June, 2018.
Attest:
Roxanne W. Casto, Town Clerk
Paul D. Harvey, Mayor
Vote: Aye – Garrett, McDearmon, Spiggle, Finch, Conner and Puckette. No – none. Motion carried 6-0.
On a motion by Mr. Conner, seconded by Mr. Garrett, Council voted to adopt the following resolution:
Consideration to adopt a resolution amending the FY 2019 Operating Budget for the General Fund, Water Fund and Sewer Fund for FY 2018-2019 for the salaries, wages and allowances set out in said Budget as authorized per the terms of the town’s classification and merit system as approved compensation for officers and employees for services rendered, unless hereafter otherwise provided by ordinance; provided however, that the Town Manager is authorized to make such rearrangement of positions in the several departments named in the Budget, in respect to officers and employees appointed by his/her as may best meet the needs and interests of the Town and after approval by Council.
WHEREAS, Section15.2-2507, Code of Virginia, allows that a governing body may amend the budget from time to time.
7 Appomattox Town Council Regular Council Meeting June 11, 2018
NOW THEREFORE, BE IT RESOLVED, that the Appomattox Town Council does hereby amend the FY 2019 Operating Budget for the General Fund, Water Fund and Sewer Fund for FY 2018-2019 for funding of salaries, wages and allowances set out in said Budget are hereby authorized as per the terms of the town’s classification and merit system as approved compensation for officers and employees for services rendered, unless hereafter otherwise provided by ordinance; provided however, that the Town Manager is authorized to make such rearrangement of positions in the several departments named in the Budget, in respect to officers and employees appointed by his/her as may best meet the needs and interests of the Town and after approval by Council.
General Fund Expenditures Salaries & Wages FICA Net Increase in Budget
General Fund Revenues Use of Undesignated Reserve Net Increase in Budget
Water Fund Expenditures Salaries & Wages FICA Net Increase in Budget
Water Fund Revenues Use of Undesignated Reserve Net Increase in Budget
Sewer Fund Expenditures Salaries & Wages FICA Net Increase in Budget
Sewer Fund Revenues Use of Undesignated Reserve Net Increase in Budget
$8,000. $ 612. $8,612.
$8,612. $8,612.
$3,665. $ 300. $3,965.
$3,965. $3,965.
$1,665. $ 128. $1,793.
$1,793. $1,793.
8 Appomattox Town Council Regular Council Meeting June 11, 2018
SECTION XIII: BE IT FURTHER RESOLVED, by the Town Council of Appomattox, Virginia that the Fiscal Year 2019 budget amendments are hereby adopted, and the monies necessary to fund it are hereby appropriated and shall be certified by the Clerk of Council and maintained as an archive document with the official minutes of the Town Council of Appomattox, Virginia. Amended this 11th day of June 2018.
Attest:
Roxanne Casto, Town Clerk
Vote: Aye – Garrett, McDearmon, Spiggle, Finch, Conner and Puckette. No – none. Motion carried 6-0.
Standing Committee Reports: None
Citizen Comment Period: None
Town Manager’s Report: Mr. Shanaberger reported on the following:
➢ Anticipates finalizing the contract with the architectural firm for the Historic Structures
Report on the Train Depot within the next week.
➢ The Town Economic Development Authority will be hosting a community meeting for
the downtown property owners for possible resubmission of the Downtown Revitalization Grant on Tuesday, June 12, 2018 at 5:00 p.m. at the Visitor Information Center. Craig Wilson, Community Planning Partners and Doug Ellis, Department of Housing and Community Development will be present to answer any program questions.
➢ The Kiddie Park has been reopened, however the bathrooms remain closed as they are
not finished yet.
Council Concerns: Mrs. Puckette stated there are overgrown hedges on Lee Grant Avenue. Mr. Elder advised Council he would work with the property owner to have the hedges trimmed.
Mr. McDearmon apologized for wearing a hat. He had surgery and it hasn’t completely healed yet.
9 Appomattox Town Council Regular Council Meeting June 11, 2018
On a motion by Mr. Garrett, seconded by Mr. Conner, Council adjourned at 8:00 p.m. All members present voting aye. Motion carried 6-0.
Roxanne W. Casto, MMC Clerk of Council
Paul D. Harvey, Mayor