Minutes Archive

1 Appomattox Town Council Regular Council Meeting June 13, 2016

The Appomattox Town Council held a Regular Council meeting on Monday, June 13, 2016 at 7:30 p.m. at the Appomattox Municipal Building, 210 Linden Street, Appomattox, Virginia with Mayor Harvey presiding.

Members present: Timothy W. Garrett, C. Lewis McDearmon, Jr., Mary Lou Spiggle, M. Erin Finch, Steven T. Conner, and Claudia G. Puckette

Others present: Janet A. Hix, Carlton Duck & Brian Moore, Alive Media TV; Daniel Puckette, Times Virginian Newspaper; Ashlie Walter, News & Advance; Don & Nancy Wilk, Shirley Walker, Linda Lipscomb, Bill Gillespie, Jeff Elder, Facilities Manager, Stacey Wilkes, Treasurer, Philipp Gabathuler, Town Manager and Roxanne W. Casto, Clerk of Council

Mayor Harvey called the Regular Council meeting to order and welcomed the visitors.

Rev. Carlton Duck led the prayer and Pledge of Allegiance.

Mrs. Janet A. Hix, Appomattox County Clerk of the Circuit Court appeared to administer the Oath of Office to the Mayor and Council Members for the next ensuring term of office – July 1, 2016 – June 30, 2018.

Citizen Comment Period: Don & Nancy Wilk – 1900 Church Street, Appomattox, Virginia Mr. and Mrs. Wilk appeared before Council to express their intent to purchase the former Appomattox Team Room on Church Street and their desire to have a specialty artisan market in the lower level and are requesting to live upstairs. The market will include real food from local growers and hopefully organic will become the new normal. They have a concept of farm to table restaurant and upstairs residency. There are 10 parking spaces available in the rear of the property. They expect to close on the property at the end of the month.

Shirley Walker – P O Box 2106, Appomattox, Virginia and works at Hometown Pharmacy appeared before Council because of a disturbing incident in the parking lot at the Triangle Plaza. Five (5) men had her car surrounded and would not let her leave. She called the Sheriff’s Office and the deputy talked to her like she had done something wrong. She didn’t appreciate what happened. She said Sheriff Letterman treated her like a joke. She said she wasn’t sure what the protocol was for this but something needs to be done. There is broken glass and kids trashing the parking lot at the Triangle Plaza. She said the owner of the property has called the Sheriff and the Sheriff isn’t very receptive. Nothing seems to be getting done. She wanted to know how the Council could help to solve this problem before it gets any worse.

Mayor’s Comments: Mayor Harvey invited the community to a “Town Community Visioning” meeting on Tuesday, June 1st from 5:30 – 7:30 p.m. at the Appomattox Visitor’s Information Center, 210 Main Street, Appomattox, Virginia. This meeting will give property owners, etc. an opportunity to share ideas of the business district area, a timeline of activities, etc. It is vital to get input from those groups of people. As the project organizers, we need your input.

2 Appomattox Town Council Regular Council Meeting June 13, 2016

Mayor Harvey welcomed Mr. Gabathuler, who began June 1st as the new Town Manager. Mayor also thanked Mr. Gillespie (who was in the audience) for hanging around during the transition phase.

Scheduled Public Appearances: None

Consent Agenda - On a motion by Mr. Garrett, seconded by Ms. Spiggle, Council voted to adopt the consent agenda for Monday, May 9, 2016 with the addition of New Business #4 – consideration to adopt a Resolution amending the FY 2016 Operating Budget for the General Fund. Vote: Garrett –yes, McDearmon – yes, Spiggle – yes, Finch – yes, Conner – yes, Puckette – yes. Motion carried 6-0.

Old Business – none

New Business – On a motion by Mr. Conner, seconded by Ms. Spiggle, Council voted to accept the fee proposals from Reid Engineering for $315,879.10 and CHA Engineering for $192,504 for the Inflow and Infiltration Study. Roll call vote: Garrett –yes, McDearmon – yes, Spiggle – yes, Finch – yes, Conner – yes, Puckette – yes. Motion carried 6-0.

On a motion by Mr. McDearmon, seconded by Mr. Garrett, Council voted to adopt the FY 2017 Budget Resolution for the Town of Appomattox

AN APPROPRIATIONS RESOLUTION OF THE APPOMATTOX TOWN COUNCIL ADOPTING THE FISCAL YEAR 2016-2017 BUDGET FOR THE TOWN OF APPOMATTOX, VA.

SECTION I: WHEREAS, Section 5-72, Appomattox Town Code and Section 15.2-2503, Code of Virginia, require that the governing body shall approve the budget and fix a tax rate for the budget year no later than the date on which fiscal year begins; and,

SECTION II: WHEREAS, the proposed Fiscal Year 2016-2017 Budget was published on May 11 and 18, 2016 in the Times-Virginian, Appomattox, Virginia, pursuant to Section 15.2-2506, Code of Virginia, and public hearing was subsequently held on the proposed budget on Wednesday, May 25, 2016;

SECTION III: NOW, THEREFORE, BE IT RESOLVED, that the Appomattox Town Council meeting in General Session on June 13, 2016, does hereby approve the following General Fund Expenditures by Category for Fiscal Year 2016-2017;

3 Appomattox Town Council Regular Council Meeting June 13, 2016

GENERAL FUND; EXPENDITURES BY CATEGORY: Council Administrative Department Professional Police Department Tourism Department Fire Department Public Works Department Sanitation Department Property Maintenance & Construction Town Shop Donation/Contributions Zoning Town Office Reserves TOTAL GENERAL FUND EXPENSES

51,110. 346,605. 58,000. 88,980. 78,110. 27,000. 692,001. 97,000. 407,305. 34,750. 11,500. 750. 26,000. 16,697. 1,935,808.

SECTION IV: BE IT FURTHER RESOLVED, that the Appomattox Town Council hereby establishes the property tax rate at $.12 per $100.00 of assessed value for real estate, $.55 per $100.00 of assessed value for personal property, $.55 per $100.00 of assessed value for machinery and tools, and $.12 per $100.00 of assessed value for mobile homes; and,

BE IT FURTHER RESOLVED, in accordance with the requirements set forth in Section 58.1- 3524(C)(2) and Section 58.1-3912(E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly any qualifying vehicle sitused within the Town commencing January 1, 2016, shall receive personal property tax relief in the following manner:

• Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; • Personal use vehicles valued at $1,001 to $20,000 will be eligible for 54.8% tax relief; • Personal use vehicles valued at $20,001 or more shall only receive 54.8% tax relief on

the first $20,000 of value; and

• All other vehicles which do not meet the definition of “qualifying” (business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program.

SECTION V: BE IT FURTHER RESOLVED, that the Appomattox Town Council does hereby approve the following General Fund revenue estimates for Fiscal Year 2016-2017;

GENERAL FUND; REVENUES BY CATEGORY: Current Taxes – Real Estate Current Taxes – Personal Property

160,000. 90,000.

4 Appomattox Town Council Regular Council Meeting June 13, 2016

Delinquent Taxes Penalties & Interest Public Service Corporation Bank Stock Tax Cigarette Tax Meals Tax Lodging Tax Franchise Tax Consumption Tax Vehicle License Tax Business License Zoning Interest Rental of Misc. Property Motor Vehicle Tax Sales Tax Aid to Police Department (HB599) Fire Programs Miscellaneous Town DMV Fees Other Reimbursable TOTAL GENERAL FUND REVENUES

25,000. 10,000. 6,300. 130,000. 200,000. 925,000. 32,000. 6,000. 7,100. 25,000. 170,000. 2,000. 9,000. 9,000. 3,500. 70,000. 41,408. 10,000. 3,000. 1000. 500. 1,935,808.

SECTION VI: BE IT FURTHER RESOLVED, that the Appomattox Town Council does hereby approve the following Water Fund Expenditures for Fiscal Year 2016-2017;

WATER FUND; EXPENDITURES BY CATEGORY: Water Department TOTAL WATER EXPENDITURES

813,246. 813,246.

SECTION VII: BE IT FURTHER RESOLVED, that the Appomattox Town Council does hereby approve the following Water Fund Revenue estimates for Fiscal Year 2016-2017;

WATER FUND; REVENUES BY CATEGORY: Water Sales Connection Fees Penalty Fees Availability Fees Reconnect Fees County Water Line Maintenance Miscellaneous Interest Credit Card Fees

320,000. 5,000. 12,000. 10,000. 8,000. 42,000. 500. 4,500. 1,500.

5 Appomattox Town Council Regular Council Meeting June 13, 2016

Rental of Misc. Property Intergovernmental Revenue Use of Fund Balance TOTAL WATER REVENUES

28,000. 25,000. 356,746. 813,246.

SECTION VIII: BE IT FURTHER RESOLVED, that the Appomattox Town Council does hereby approve the following Sewer Fund Expenditures for Fiscal Year 2016-2017;

SEWER FUND; EXPENDITURES BY CATEGORY: Sewer Department TOTAL SEWER EXPENDITURES

993,520. 993,520.

SECTION IX: BE IT FURTHER RESOLVED, that the Appomattox Town Council does hereby approve the following Sewer Fund Revenue estimates for the Fiscal Year 2016-2017;

SEWER FUND; REVENUES BY CATEGORY: Sewer Sales Connection Fees Availability Fees County Reimbursement SBR & IDA PS Park Service Maintenance Interest Intergovernmental Revenue Use of Beginning Balance TOTAL SEWER REVENUES

800,000. 2,500. 2,500. 77,000. 1,800. 4,000. 1,700. 104,020. 993,520.

SECTION X: BE IT FURTHER RESOLVED, that the Appomattox Town Council does hereby approve the following Internal Service Fund Expenditures for Fiscal Year 2016-2017;

INTERNAL SERVICE FUND; EXPENDITURES BY CATEGORY: Internal Service Department TOTAL INTERNAL SERVICE FUND EXPENDITURE

163,000. 163,000.

SECTION XI: BE IT FURTHER RESOLVED, that the Appomattox Town Council does hereby approve the following Internal Service Fund Revenue estimates for the Fiscal Year 2016-2017;

INTERNAL SERVICE FUND; REVENUE BY CATERGORY: Reserves TOTAL INTERNAL SERVICE REVENUE

163,000. 163,000.

6 Appomattox Town Council Regular Council Meeting June 13, 2016

SECTION XII: BE IT FURTHER RESOLVED, that the Appomattox Town Council may amend the Fiscal Year 2016-2017 Town Budget from time to time pursuant to Section 15.2-2507, Code of Virginia; and,

SECTION XIII: BE IT FURTHER RESOLVED, by the Town Council of Appomattox, Virginia that the Fiscal Year Budget for 2016-2017 is hereby adopted, effective July 1, 2016 and the monies necessary to fund it are hereby appropriated and shall be certified by the Clerk of Council and maintained as an archive document with the official minutes of the Town Council of Appomattox, Virginia.

Adopted this 13th day of June, 2016.

Attest:

Roxanne W. Casto, Town Clerk

Paul D. Harvey, Mayor

Roll Call Vote: Garrett – yes, McDearmon – yes, Spiggle – yes, Finch – yes, Conner – no, Puckette – yes. Motion carried 5-1.

On a motion by Ms. Spiggle, seconded by Ms. Finch, Council voted to adopt a resolution amending the FY 2016 Operating Budget for the General Fund and FY 2016 Operating Budget for the Sewer Fund:

Consideration to adopt a resolution amending the FY 2016 Operating Budget for the General Fund for FY 2015- 2016 for the CDBG grants awarded, to reallocate funds for repairs, and to reallocate funds for Railroad Festival costs incurred through public works; and to amend the FY 2016 Operating Budget for the Sewer fund for FY 2015- 2016 for revenues and expenses associated with the National Park Service pump station

WHEREAS, Section15.2-2507, Code of Virginia, allows that a governing body may amend the budget from time to time NOW THEREFORE, BE IT RESOLVED, that the Appomattox Town Council does hereby amend the FY 2016 Operating Budget for the General Fund for FY 2015-2016 for the CDBG grants awarded, to reallocate funds for repairs, and to reallocate funds for Railroad Festival costs incurred through public works; and does hereby amend the FY 2016 Operating Budget for the Sewer fund for FY 2015-2016 for revenues and expenses associated with the National Park Service pump station

General Fund Expenditures Property Maintenance and Construction Donations and Contributions Public Works

$ 1,035,000 ( 2,205) ( 2,795)

7 Appomattox Town Council Regular Council Meeting June 13, 2016

Town Shop Net Increase in Budget

General Fund Revenues CDBG Meadowlark Grant Revenue Use of Undesignated Reserve Net Increase in Budget

Sewer Fund Expenditures

Net Increase in Budget Sewer Fund Revenues Net Increase in Budget

   5,000

$ 1,035,000

$ 1,000,000 35,000 $ 1,035,000

$ 21,000

$ 21,000 $ 21,000 $ 21,000

SECTION XIII: BE IT FURTHER RESOLVED, by the Town Council of Appomattox, Virginia that the Fiscal Year 2016 budget amendments are hereby adopted, and the monies necessary to fund it are hereby appropriated and shall be certified by the Clerk of Council and maintained as an archive document with the official minutes of the Town Council of Appomattox, Virginia. Amended this 13th day of June 2016. Attest:

Roxanne Casto, Town Clerk

Roll call vote: Garrett –yes, McDearmon – yes, Spiggle – yes, Finch – yes, Conner – yes, Puckette – yes. Motion carried 6-0.

On a motion by Mr. Garrett, seconded by Ms. Puckette, Council voted to adopt a resolution amending the FY 2016 Operating Budget for the General Fund

Consideration to adopt a resolution amending the FY 2016 Operating Budget for the

General Fund for FY 2015-2016 for the Phase 1 Kiddie Park improvements which corrects original equipment appropriation as a use of fund balance and appropriates for site work

WHEREAS, Section15.2-2507, Code of Virginia, allows that a governing body may amend

the budget from time to time

NOW THEREFORE, BE IT RESOLVED, that the Appomattox Town Council does hereby

amend the FY 2016 Operating Budget for the General Fund for FY 2015-2016 for the Phase 1 Kiddie Park Improvements which corrects original equipment appropriation as a use of fund balance and appropriates for site work

8 Appomattox Town Council Regular Council Meeting June 13, 2016

General Fund Expenditures Property Maintenance and Construction Professional

       $     57,088
   (5,000)

Net Increase in Budget

      $      52,088

General Fund Revenues Use of Undesignated Reserve Net Increase in Budget

       $     52,088
     $       52,088

Roxanne Casto, Town Clerk

Roll call vote: Garrett –yes, McDearmon – yes, Spiggle – yes, Finch – yes, Conner – yes, Puckette – yes. Motion carried 6-0.

Treasurer’s Report – Ms. Stacey Wilkes, Town Treasurer presented the Town’s financial report for April 2016. She is still expecting a $400,000 surplus for the general fund. The water fund is breaking even and the sewer fund is ahead by about $30,000 after the emergency purchase of a generator.

Mr. Garrett asked if the Cigarette Tax is doing as well as expected? Ms. Wilkes advised that being able to meet the anticipated budget amount may be close for this fiscal year.

Town Manager’s Update – No report

Council Concerns: Mr. Garrett suggested the Town have Sheriff Letterman address Ms. Walker’s concerns. He also suggested that Ms. Walker contact the County Board of Supervisors also with her concerns.

Also, there are skateboarders in Town again. They are dodging cars and on school property. Mr. Garrett suggested speaking with the Town Attorney and Sheriff Letterman.

9 Appomattox Town Council Regular Council Meeting June 13, 2016

On a motion by Mr. Garrett, seconded by Mr. McDearmon, Council voted to adjourn at 8:20 p.m. Vote: Garrett –yes, McDearmon – yes, Spiggle – yes, Finch – yes, Conner – yes, Puckette – yes. Motion carried 6-0.

Roxanne W. Casto, MMC Clerk

Paul D. Harvey Mayor

June 13, 2016 Council Regular Minutes