1 Workshop Meeting Tuesday, November 27, 2012
The Appomattox Town Council held a Workshop meeting on Tuesday, November 27, 2012 at 7:00 p.m. at the Appomattox Municipal Building, 210 Linden Street, Appomattox, Virginia with Mayor Harvey presiding.
Members present: Timothy W. “Timmy” Garrett, C. Lewis McDearmon, Mary Lou Spiggle, N.H. “Jimmy” Mayberry, Steven T. “Steve” Conner and Claudia G. Puckette.
Others present: Stephanie James (Times Virginian), Ben Cates (News & Advance), Carlton Duck, Stacey Wilkes, Town Treasurer; C. William Gillespie, Interim Town Manager; Roxanne W. Paulette, Clerk of Council.
Mayor Harvey called the meeting to Workshop meeting of November 27, 2012 to order.
Mr. Gillespie provided an update of the Council’s annual (3rd) retreat held on October 26, 2012. Council reviewed six (6) areas that they will prioritize projects within for the next 12 months and also 24 months. Staff will look at where funding is needed and what other resources are also needed, if any. The largest item needed is a capital improvement plan, particularly water and sewer needs, exclusively within the Town. Zoning, infrastructure and economic incentives all connect together to make a master plan.
There will more discussion at the December 10, 2012 Council meeting and the final document will be brought to Council for adoption at the January 14, 2013 Regular Council meeting.
Committee Updates Finance & Planning
Mr. McDearmon reported that the committee met on November 13, 2012 and reviewed the revised zoning map, discussed participating in the Region 2000 Economic Development Committee, discussed water and sewer revenue projections. The committee also discussed the renovations in the conference room and bathroom at the Town Office. The treasurer provided the committee information on on-line bill pay. Other items discussed also included a request from the Appomattox Youth Association regarding a donation for the lighting project and items needed at the Train Depot.
Physical Development Committee
Mr. Mayberry reported that the committee met today, November 27, 2012 and a lot of the items discussed during the meeting were the items from the retreat that Mr. Gillespie touched on at the beginning of the workshop meeting. Mr. Mayberry commended the staff and Council for the items completed throughout the previous year.
Mr. Gillespie commended Council. Stating they were the easiest and most organized council he has ever worked with. Their willingness goes a long way in getting things done.
2 Workshop Meeting Tuesday, November 27, 2012
Staff Updates
Town Manager – The zoning map is all but complete and so is the ordinance. The clerk stated there are about 1100 property owners that will need to be notified. The process will take some time.
The public works building is complete and will begin transitioning service requests, public works needs all to that area in December 2012. The new phone system is working well.
The financial system (Logics) training is scheduled to begin in January 2013.
Treasurer – The FY 2012 field audit is complete.
Clerk of Council – Staff will be asking Council to cancel the December workshop during the December Regular Meeting. Offices will be closed December 24, 25, and 26, 2012.
Council Concerns
Mrs. Spiggle publicly thanked Rhonda Guill for all of her efforts for the Railroad Festival and train excursion.
On a motion by Councilmember Mayberry, seconded by Councilmember McDearmon, Council voted to adjourn at 7:18 p.m. All members present voting aye. Motion carried.
Roxanne W. Paulette, MMC Clerk of Council
Paul D. Harvey, Mayor