1 Workshop Meeting Tuesday, August 28, 2012
The Appomattox Town Council held a Workshop meeting on Tuesday, August 28, 2012 at 7:00 p.m. at the Appomattox Municipal Building, 210 Linden Street, Appomattox, Virginia with Mayor Harvey presiding.
Members present: Timothy W. “Timmy” Garrett, C. Lewis McDearmon, Mary Lou Spiggle, N.H. “Jimmy” Mayberry, Steven T. “Steve” Conner and Claudia G. Puckette.
Others present: Barbara Shelton, Ms. Franklin, Carlton Duck and Alive TV Crew, Jeff Elder, Utility Director; Stacey Wilkes, Town Treasurer; C. William Gillespie, Interim Town Manager; Roxanne W. Paulette, Clerk of Council.
Mayor Harvey called the meeting to order.
Jeff Elder, Utility Director gave an update to Council regarding the inflow and infiltration discovery process on the sewer system. Public Works will continue to video the sewer lines leading the trickling filter plant. They will bring to council revised information for the preliminary engineering report prepared by Reid Engineering. Once the preliminary engineering report has been updated the Town can start the application process to secure grants for the next phase of the project.
Jeff Elder, Utility Director gave an update on the construction progress at the public works building complex. Construction is expected to be complete by October 1st. A grand opening/ribbon cutting is scheduled for Tuesday, October 23, 2012 at 3:30 p.m. (prior to the Physical Development Committee meeting) and then be open for business on October 23, 2012.
On a motion by Councilmember Mayberry, seconded by Councilmember McDearmon, Council voted to amend the FY 2013 budget for costs associated with maintenance of the Appomattox County waterline to be fully reimbursed by Appomattox County.
Be it resolved that the FY 2013 Water Fund budget is amended and $41,500 is appropriated, with resources funded by additional County Waterline revenue.
Roll call vote: Garrett – aye, McDearmon – aye, Spiggle – aye, Mayberry – aye, Conner – aye, Puckette – aye. Motion carried.
Committee Updates Finance & Planning – The committee met on August 13, 2012 and discussed the zoning map and blighted properties ordinance. They also heard a request from the Utility Director for a utility trailer needed to transport the backhoe. The Town Treasurer discussed with the committee the request for possible payment arrangements for past due taxes.
Physical Development – The Committee met the new Administrative Assistant for the Public Works Department, Patricia Garrett at their meeting today. They also received an
2 Workshop Meeting Tuesday, August 28, 2012
update from Bif Johnson, Hurt & Proffitt on the 460 Waterline. The committee also continued discussions of the zoning ordinance and map.
Staff Updates Town Manager – Mr. Gillespie reported that Council has been involved in with remapping the current zoning map and discussing the blighted and nuisance property ordinance. The entire zoning ordinance is being revised. A public hearing is possible for October but no later than November 2012.
Mr. Gillespie also brought to Council for discussion a request from Parkway Grocery on Route 24 to pay for a water and sewer connection over a 3 month period through installments. After much discussion Council denied the request through consensus.
Treasurer – Ms. Wilkes reported that she trying to close out June 2012. The 2012 Real Estate and Personal Property tax tickets will be mailed at the end of August 2012 with a due date of October 1, 2012.
Clerk of Council – none
Council Concerns Mayor Harvey asked Council to provide him with their objections to the Chamber of Commerce’s request to place the ice skating rink on Main Street again this year for the Community of Candles event. Council presented no objections but requested the $1,000,000 certificate of insurance and asked that the Town be listed as an additional insured.
Mr. Conner would like to revisit the issue of Town rental property.
Mrs. Puckette thanked Mr. Gillespie for conducting the joint public hearing between the Appomattox County Board of Supervisors and Town Council for the sewer expansion project and proposed boundary line adjustment. Mayor Harvey reemphasized her comments.
Mr. Mayberry encouraged everyone to attend the Board of Supervisor’s meeting on Tuesday, September 4, 2012. Ms. Spiggle encouraged the public too. Mr. Conner stated that if the town is going to risk its money, they should get something out of it (boundary line adjustment).
On a motion by Councilmember Mayberry, seconded by Councilmember McDearmon, Council voted to adjourn at 7:50 p.m. All members present voting aye. Motion carried.
Roxanne W. Paulette, MMC Clerk of Council
Paul D. Harvey, Mayor