1 Special Call Council Meeting Tuesday, April 7, 2009
The Appomattox Town Council held a Special Call Council meeting on Tuesday, April 7, 2009 at 5:30 pm at the Appomattox Municipal Building, 210 Linden Street, Appomattox, Virginia with Mayor Harvey, presiding.
Members present: Bryan J. Baine, N.H. “Jimmy” Mayberry, C. Lewis McDearmon, John T. “Plicky” Williams, Jennifer Jamerson-Scruggs.
Others present: Bob Hopkins, Hurt & Proffitt, Inc., Frank Wright, Jr., Town Attorney and Roxanne W. Paulette, Clerk of Council.
Mayor Harvey called the meeting to order.
On a motion by Councilmember Mayberry, seconded by Councilmember Carter, Council voted to convene in Closed Session pursuant to Section 2.2-3711(A) 7 of the Code of Virginia, 1950, as amended, for the purpose of consultation with legal counsel retained by the Town regarding specific legal advice for such counsel, the subject matter of such meeting being the town’s legal obligation under the Engineering Services Contract with Hurt & Proffitt, Inc. dated April 1, 1996.
Vote: Baine – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Carter – aye, Jamerson-Scruggs – aye.
Now, therefore, be it resolved, that the Appomattox Town Council hereby certifies that to the best of each members knowledge: (1) Only public business matters lawfully exempted from open meetings requirements by Virginia law were discussed in the closed meeting to which this certificate resolution applies, and (2) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by this council.
VOTE: Baine – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Carter – aye, Jamerson-Scruggs – aye.
On a motion by Councilmember McDearmon, seconded by Councilmember Williams, Council voted to allow Hurt & Proffitt, Inc. to prepare the Request for Proposal (RFP) as needed for the Stag Grant Application. Please note that this authorization is specifically limited to the STAG Grant Use RFP Preparation scope of work outlined in a letter dated April 6, 2009 from Robert A. Hopkins. The notice given on April 1, 2009 terminating the Engineering Services Contract dated April 1, 1996 remains in effect. All members present voting aye. Motion carried.
On a motion by Councilmember Jamerson-Scruggs, second by Councilmember Williams, Council voted to adjourn at 6:10 pm. All members present voting aye. Motion carried.
Roxanne W. Paulette, Clerk
Paul D. Harvey, Mayor