1 Special Call Council Meeting Monday, March 30, 2009
The Appomattox Town Council held a Special Call Council meeting on Monday, March 30, 2009 at 4:30 pm at the Appomattox Municipal Building, 210 Linden Street, Appomattox, Virginia with Mayor Harvey, presiding.
Members present: Bryan J. Baine, N.H. “Jimmy” Mayberry, C. Lewis McDearmon, John T. “Plicky” Williams, Jennifer Jamerson-Scruggs.
Others present: Charles Garrett, Chief Wastewater Operator; Jeff Elder, Utility Director and Roxanne W. Paulette, Clerk of Council.
Mayor Harvey called the meeting to order.
On a motion by Councilmember Mayberry, seconded by Councilmember McDearmon and with all members present voting “aye”, Council voted to add the following items to the agenda:
- Martha Street waterline replacement
- Fire Flow test on Highway 460 near the Shoppes of Appomattox
- Water & Sewer (Utilities) at the Thomasville property on Highway 460.
Motion carried.
On a motion by Councilmember Williams, seconded by Councilmember Mayberry, Council voted to award the construction bid for the SBR Modifications to Fielder’s Choice. Vote: Baine – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Jamerson- Scruggs – aye, Carter – no. Motion carried 5 to 1.
On a motion by Councilmember Williams, seconded by Councilmember Mayberry, Council voted to allow Hurt & Proffitt to conduct a fire flow test within close proximity to the property owned by Thomasville – Tax Map No. 64A1 (A) 3. All members present voting aye. Motion carried.
Jennifer Jamerson-Scruggs excused herself from the meeting at 6:20 pm.
On a motion by Councilmember McDearmon, seconded by Councilmember Mayberry, Council voted to convene in Closed Session pursuant to Section 2.2-3711(A)29 of the Code of Virginia, 1950, as amended, for the purpose of discussion of the award of a public contract involving the expenditure of public funds and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body, specifically being discussion of four proposals for engineering services under the Town’s basic ordering agreement.
Vote: Baine – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Carter – aye, Jamerson-Scruggs – absent.
Now, therefore, be it resolved, that the Appomattox Town Council hereby certifies that to the best of each members knowledge: (1) Only public business matters lawfully exempted from open meetings requirements by Virginia law were discussed in the closed meeting to which this certificate resolution applies, and (2) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by this council.
2 Special Call Council Meeting Monday, March 30, 2009
VOTE: Baine – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Carter – aye, Jamerson-Scruggs – absent.
On a motion by Councilmember Williams, seconded by Councilmember Carter, Council voted to select the firms of Anderson & Associates, Draper Aden, Mattern & Craig and WW Associates for Engineering Services under the Basic Ordering Agreement.
Vote: Baine – aye, McDearmon – aye, Williams – aye, Carter – aye, Mayberry – no. Jamerson-Scruggs – absent. Motion carried 4 to 1.
On a motion by Councilmember Baine, seconded by Councilmember Carter, Council voted to authorize Mayor Harvey to execute the Basic Ordering Agreement for Engineering Services for the Town of Appomattox.
Vote: Baine – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Carter – aye. Jamerson-Scruggs – absent. Motion carried.
On a motion by Councilmember Carter, seconded by Councilmember Williams, Council voted to terminate the 1996 Letter of Agreement between the Town of Appomattox and Hurt & Proffitt, Inc. by providing Hurt & Proffitt, Inc. a thirty day written notice effective March 31, 2009.
Vote: Baine – aye, Williams – aye, Carter – aye, Mayberry – no, McDearmon – no. Jamerson-Scruggs – absent. Motion carried 3 to 2.
On a motion by Councilmember Mayberry, seconded by Councilmember Williams, Council voted to convene in Closed Session pursuant to §2.2-3711 (A) 1 of the Code of Virginia, 1950, as amended, for the purpose of discussion of the performance of a specific public employee of the Town, specifically being Employee A.
Vote: Baine – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Carter – aye, Jamerson-Scruggs – absent.
Now, therefore, be it resolved, that the Appomattox Town Council hereby certifies that to the best of each members knowledge: (1) Only public business matters lawfully exempted from open meetings requirements by Virginia law were discussed in the closed meeting to which this certificate resolution applies, and (2) only such public business matters as were identified in the motion convening the closed meeting were heard, discuss, or considered by this council.
Vote: Baine – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Carter – aye, Jamerson-Scruggs – absent.
On a motion by Councilmember Williams, second by Councilmember Carter, Council voted to adjourn at 7:15 pm. All members present voting aye. Motion carried.
Roxanne W. Paulette, Clerk
Paul D. Harvey, Mayor