1 Workshop Meeting
Tuesday, March 24, 2009
At the Workshop Meeting of the Appomattox Town Council held on March 24, 2009 at 6:00 pm in the Council Chambers, Appomattox Municipal Building, 210 Linden Street, Appomattox, Virginia, there present were Mayor Paul D. Harvey, presiding and Council members Bryan J. Baine, N. H. “Jimmy” Mayberry, C. Lewis McDearmon, Jr., John T. “Plicky” Williams, Karl E. Carter and Jennifer Jamerson-Scruggs (arrived at 6:30 pm). Also in attendance was Roxanne W. Paulette, Clerk. The following arrived after the closed sessions: Charles Garrett, Sarah Watson, Stephanie James and Nina Beasley.
Mayor Harvey called the meeting to order.
On a motion by Councilmember Mayberry, seconded by Councilmember McDearmon and with the members present voting “aye”, Council voted to convene in Closed Session, pursuant to §2.2-3711 (A) 1 of the Code of Virginia, 1950, as amended, for the purpose of interviewing prospective candidates as a specific public appointee of the Town of Appomattox, specifically being Appointee A.
VOTE: Baine – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Carter – aye, Jamerson-Scruggs – absent.
Now, therefore, be it resolved, that the Appomattox Town Council hereby certifies that to the best of each members knowledge: (1) Only public business matters lawfully exempted from open meetings requirements by Virginia law were discussed in the closed meeting to which this certificate resolution applies, and (2) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by this council.
VOTE: Baine – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Carter – aye, Jamerson-Scruggs – absent.
On a motion by Councilmember Jamerson-Scruggs, seconded by Councilmember Williams and with the members present voting “aye”, Council voted to convene in Closed Session, pursuant to §2.2-3711 (A) 1 of the Code of Virginia, 1950, as amended, for the purpose of interviewing prospective candidates as a specific public appointee of the Town of Appomattox, specifically being Appointee B.
VOTE: Baine – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Carter – aye, Jamerson-Scruggs – aye.
Now, therefore, be it resolved, that the Appomattox Town Council hereby certifies that to the best of each members knowledge: (1) Only public business matters lawfully exempted from open meetings requirements by Virginia law were discussed in the closed meeting to which this certificate resolution applies, and (2) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by this council.
VOTE: Baine – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Carter – aye, Jamerson-Scruggs – aye.
On a motion by Councilmember McDearmon, seconded by Councilmember Jamerson- Scruggs and with the members present voting “aye”, Council voted to convene in Closed Session, pursuant to §2.2-3711 (A) 1 of the Code of Virginia, 1950, as amended, for the purpose of interviewing prospective candidates as a specific public appointee of the Town of Appomattox, specifically being Appointee C.
2 Workshop Meeting
Tuesday, March 24, 2009
VOTE: Baine – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Carter – aye, Jamerson-Scruggs – aye.
Now, therefore, be it resolved, that the Appomattox Town Council hereby certifies that to the best of each members knowledge: (1) Only public business matters lawfully exempted from open meetings requirements by Virginia law were discussed in the closed meeting to which this certificate resolution applies, and (2) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by this council.
VOTE: Baine – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Carter – aye, Jamerson-Scruggs – aye.
On a motion by Councilmember Mayberry, seconded by Councilmember McDearmon and with the members present voting “aye”, Council voted to convene in Closed Session, pursuant to §2.2-3711 (A) 1 of the Code of Virginia, 1950, as amended, for the purpose of interviewing prospective candidates as a specific public appointee of the Town of Appomattox, specifically being Appointee D.
VOTE: Baine – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Carter – aye, Jamerson-Scruggs – aye.
Now, therefore, be it resolved, that the Appomattox Town Council hereby certifies that to the best of each members knowledge: (1) Only public business matters lawfully exempted from open meetings requirements by Virginia law were discussed in the closed meeting to which this certificate resolution applies, and (2) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by this council.
VOTE: Baine – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Carter – aye, Jamerson-Scruggs – aye.
The regular meeting began at 8:40 p.m.
Mayor Harvey welcomed the visitors.
The Council received a letter from the Appomattox County Board of Supervisors regarding the intentions of the Town for its portion of the Stag Grant. The Town Council was presented a “draft” letter to the County indicating that the Town would be using its portion of the Stag Grant.
Mr. Baine presented information on a Citizens Academy that he would like council to consider. The program would give citizens insight into how their town government operates. It would provide them a learning opportunity. There was much discussion regarding the issue. All of the programs looked at were fall programs, so there is no hurry at this time to develop this program.
Council agreed by consensus to have a special call meeting on Monday, March 30, 2009 at 4:30 p.m. at the Appomattox Municipal Building to discuss and consider awarding the Appomattox Water Reclamation Facility Structure Modification project.
3 Workshop Meeting
Tuesday, March 24, 2009
Reports and/or Updates
Will Simmons, Director of Tourism reported on the following projects:
- Working to update the tourism guide.
- Reviewing the signage in and around town.
- Attending the Visitors Center Seminar FAM Tour
- Attending Virginia Retreat Quarterly meeting
- Attended the Appomattox Chamber of Commerce breakfast
- There is new merchandise at the Visitors Center Gift Shop
- Working on the FY 2010 budget
- Advertising Schedule for FY 2010
- VTC Matching Grants
- Continues to look for ways to save money at the VTC through energy saving
measures.
Committee Reports and/or Updates
Finance/Utility – Mr. McDearmon reported that the committees met jointly on Monday, March 4, 2009 to prioritize projects. On March 18, 2009, the Finance Committee began the budget process and they will meet again on April 1, 2009.
Fire & Safety – Ms. Jamerson-Scruggs reported the Appomattox County has extensive Emergency Plan that includes the Town of Appomattox. She suggested adopting a resolution supporting the County plan at the next regular meeting. She also requested Jeff Elder create a point of contact list for contractors, equipment and information. The point of contact list will be kept at the Town Office and the Town Shop. Ms. Jamerson- Scruggs also presented information on the newsletter. The committee discussed printing the newsletter three (3) times a year.
Ordinance – Mr. Carter reported the committee met on March 19, 2009 to finalize the sign ordinance. The committee has invited Mr. Tom Martin to attend and present the sign ordinance to the entire council at the April workshop meeting.
Personnel – Mr. Williams reported that the committee will address budget issues in the next few weeks. The staff shortage at the Town Office has been aided with part-time assistance.
Street & Property – Mr. Baine reported that the committee met with Kelly Hitchcock and there may changes to the master sidewalk plan. Minor sidewalk projects have been cataloged by Mr. Elder. The property owners have been notified of the Old Courthouse Road street lights. The next meeting will be April 3, 2009 at 10:00 am.
Utility – Mr. Mayberry reported that the committee met jointly with the Utility Committee on March 4, 2009. John Walsh met with staff and Mr. Mayberry to discuss the Aqua Mag – Poly Ortho phosphate mixture. The changes should be evident within the next six (6) weeks.
On a motion by Mr. Williams, seconded by Mr. McDearmon and with all members present voting “aye”, Council voted to pursue the product recommended by Charles Garrett, Chief Wastewater Plant Operator for use in the water system. Motion carried.
4 Workshop Meeting
Tuesday, March 24, 2009
On a motion by Ms. Jamerson-Scruggs, seconded by Mr. McDearmon and with all members present voting “aye”, Council voted to reallocate the following funds for the purchase of necessary computer upgrades at the Town Office, Visitor Information Center, Town Shop and Wastewater Treatment Plants: 10-4700-7095 – 9500.00, 30-6000-7095 – 4750.00, 31-7000-7095 – 4750.00 for a total of $19,000.00. Motion carried.
On a motion by Mr. Williams, seconded by Mr. McDearmon and with all members present voting “aye”, Council voted to appoint Johnnie Roark, County Planner as the temporary Subdivision Agent for the Town of Appomattox. Motion carried.
On a motion by Mr. Carter, seconded by Ms. Jamerson-Scruggs and with all members present voting “aye”, Council voted to adjourn at 9:25 pm. Motion carried.
Paul D. Harvey, Mayor
Roxanne W. Paulette, Clerk