1 Workshop Meeting October 28, 2008
At the Workshop Meeting of the Appomattox Town Council held on October 28, 2008 at 7:00 pm in the Council Chambers, Appomattox Municipal Building, 210 Linden Street, Appomattox, Virginia, there present were Mayor Paul D. Harvey, presiding and Council members Bryan J. Baine, N. H. “Jimmy” Mayberry, John T. “Plicky” Williams, C. Lewis McDearmon, Jr., Karl E. Carter and Jennifer Jamerson-Scruggs. Also in attendance were Charles Pearson, Mary Williams, Mr. And Mrs. Van Opstal, Chad Millner, Cliff Harvey, Lucy Harvey, Ben Harvey, Anne Dixon, Audrey Wright, Patrick Shroder, Bill Burke, Tommy O’Brien, Fred Jones, Sarah Watson, Stephanie James, Paul Michael Raymond, Benny Harvey, Derek Norfield, Carlton Duck, Frank Wright, Town Attorney, David Garrett, Town Manager and Roxanne Paulette, Town Clerk.
Mayor Harvey called the meeting to order at 7:10 p.m.
Mayor Harvey addressed the audience with the recent occurrence of vandalism to campaign signs in Appomattox County and reminded citizens of Halloween safety on Friday, October 31, 2008.
On a motion by Mr. Mayberry, seconded Mr. McDearmon and with all members present voting “aye”, Council adopted the following resolution:
RESOLUTION AUTHORIZING THE PURCHASE OF LAND
Whereas, the Appomattox Council held a public hearing on Tuesday, October 27, 2008 at 6:30 p.m. at the Appomattox Municipal Building, 210 Linden Street, Appomattox, Virginia to hear citizen comments regarding the purchase of land in Appomattox County for the purpose of providing a location for construction of the Museum of the Confederacy; and
Whereas, the land is located in the County of Appomattox, and is described as follows:
4.00 acres, being a corner lot to be established, fronting on State Route No. 1011 (Burge Road) and State Route No. 656 (Horseshoe Road), such lot being a portion of property more particularly identified as Tax Map #64(A)95 on the Tax Records of the County of Appomattox, Virginia, with its specific boundaries being shown upon a plat made by William W. Dickerson, Jr., L.S., entitled “4.00 Acres Surveyed for: Fred H. Jones,” dated August 15, 2008, and;
Whereas, the Town of Appomattox has executed a contingent contract for the purchase of the aforesaid property; and
Whereas, the contingent contract and a detailed plat are available for review at the Appomattox Town Office, Monday through Friday, 8:30 am to 4:30 pm, and;
Now, therefore, be it resolved, that the Appomattox Town Council does hereby adopt this resolution on October 28, 2008 at a duly called Workshop Meeting and the purchase of the abovementioned property by the Town of Appomattox through the execution of the Contract for Sale of Real Estate shall take effect immediately.
2 Workshop Meeting October 28, 2008
Clerk of Council
VOTE: Bryan J. Baine – aye, N. H. “Jimmy” Mayberry – aye, C. Lewis McDearmon, Jr. - aye, John T. “Plicky” Williams - aye, Karl E. Carter - aye, Jennifer Jamerson-Scruggs - aye. Motion carried.
Council gave consensus to table item #2 – Update on the creation of a Credit Card Policy to the November 10, 2008 regular meeting agenda for consideration.
Council also gave consensus to table item #3 – Discussion of Procedures for Distribution of Multiple Projects under Basic Ordering Agreement to the November 10, 2008 regular meeting agenda for consideration.
COMMITTEE REPORTS: Finance Committee – Mr. McDearmon reported that a committee meeting has been called for November 5, 2008 at 5:00 p.m. to discuss the investment of town funds.
Fire & Safety Committee – Ms. Jamerson-Scruggs reported that the County of Appomattox is updating the Emergency Plan. The committee will discuss the updates when they become available and will inform council at a later date.
Ordinance Committee – Mr. Carter reported that the committee continues to draft a Sign Ordinance.
Personnel Committee – Mr. Williams reported that the committee met on Monday, October 27, 2008 and discussed the Town Manager position. The job descriptions have been revised for the current position of Town Manager/Zoning Administrator/Director of Public Works and for the positions of Town Manager/Zoning Administrator (excluding Director of Public Works) and Director of Public Works (excluding Town Manager/Zoning Administrator). The committee is requesting all council members review and discuss the job descriptions. There is some urgency to hire for one or two positions so there is no lapse in service or duties.
Street and Property Committee – Mr. Baine reported that progress continues by the Community of Candles committee. The event is scheduled for Sunday, December 7, 2008. The sidewalk and retaining wall on Oakleigh Avenue is in disrepair. Crews have formed the sidewalk and retaining wall. The wattage of the street light on Second Street has been corrected. Progress continues on the break room downstairs at the town office.
Utility Committee – none
STAFF REPORTS: Treasurer’s Report – attached
Clerk’s Report – attached
3 Workshop Meeting October 28, 2008
Town Manager’s Report:
• After ten (10) years of planning, we have installed two of the four welcome signs. We
are planning to install lighting and landscaping.
• Leaf Collection will begin November 1, 2008.
• Staff continues to monitor the copper limits at the Trickling Filter Plant. Staff will be
meeting with DEQ within the next two weeks.
• The well pump has been installed in Well #15 and we are hoping the well will be back on
line within the next 30 days.
• Staff has been working to install the altitude valve at the 100,000 gallon tank.
• Staff has been working with the consultants to validate the water and sewer lines, street
lights, manholes, zoning maps, etc.
• Staff has been inundated with dog complaints.
•
Installed the speakers in the council chambers.
• Update on the remodeling downstairs. Staff is removing the bay door for a brick wall
and window.
• Staff has filled the vacant position of Wastewater Treatment Plant Operator. The
employee has met with the Personnel Committee.
• Capital Improvement Plan – The manager is working with the Utility Committee. There are no significant changes to the sewer system, but there are some changes to the priority of lines within the water system. Maps are being created that will easily identify each project.
Town Attorney – no matters to report
Council Concerns – none
On a motion by Mr. McDearmon, seconded by Ms. Jamerson-Scruggs and with all members present voting “aye”, Council voted to adjourn at 8:10 p.m. Motion carried.
Roxanne W. Paulette, Clerk
Paul D. Harvey, Mayor