Council Workshop – January 29, 2008
The Appomattox Town Council held a workshop meeting on Tuesday, January 29, 2008 at 7:00 p.m. at the Appomattox Municipal Building, 210 Linden Street, Appomattox, Virginia with Mayor Wilson, presiding.
Members present: Joyce B. Bennett, N. H. “Jimmy” Mayberry, C. Lewis McDearmon, Jr., John T. “Plicky” Williams, Jennifer Jamerson-Scruggs and Steven E. Lawson.
Others present: Derek Norfield, Leslie Austin, Beckie Nix, Chad Millner, Sarah Watson, Stephanie James, Frank Wright, David Garrett, Jr., and Roxanne W. Paulette.
Mayor Wilson called the meeting to order.
On a motion by Councilmember Mayberry, seconded by Councilmember Williams, Council voted to table Item #1 – Appointment of the Commissioner of the Revenue until the February 11, 2008 Regular Council Meeting pending more information. All members present voting aye. Motion carried.
On a motion by Councilmember Mayberry, seconded by Councilmember Williams, Council voted to amend the Town Policies and Guidelines for Travel by increasing the reimbursement rate for use of a personal vehicle from .405/mile to .505/mile. All members present voting aye. Motion carried.
Committee Reports Finance Committee –
- Norman Walton has begun reviewing the three (3) years of financial records and basic
information from staff. Mr. Walton will take the material to his office for review and will provide the town with a report.
- Ned Cleland, Blue Ridge Design will be providing the town with costs associated with
engineering design for the SBR remediation.
Fire & Safety Committee – Ms. Bennett reported that the Clerk is obtaining a quote on a VPN (Virtual Private Network) from our computer hardware maintenance company. The Town Attorney has also drafted several letters for the blight properties discussed at the last Fire & Safety committee meeting. The committee will schedule another meeting.
Ordinance Committee – Mr. Mayberry reported that he will be calling for an Ordinance Committee meeting soon.
Personnel Committee – Mr. Williams reported that he has called for a meeting on Thursday, January 31, 2008 at 4:30 p.m. at the Appomattox Municipal Building.
Street & Property Committee – Mr. Lawson gave an update on the Town Office renovations. Mr. Williams asked if there were plans to renovate the Council Chambers. Mr. Lawson advised him there are.
Utility Committee – Mr. McDearmon reported that the committee met on January 28, 2008 and discussed Blue Ridge Design and the out of town water request from Richard Hamilton.
Staff Report – Director of Tourism – Mrs. Nix distributed material to the Mayor and Council Members regarding her monthly (Dec. 2007) and yearly (2007) reports.
Treasurer – Mrs. Austin reported one the monthly financial information. Three (3) certificates of deposits were renewed at the bank during the month of December.
Clerk – Mrs. Paulette reported that an amendment to the budget was being prepared for the $25,000 Virginia Tourism Council Leverage Grant and the $25,000 Virginia Department of Health grant received by the Town during the FY 2008 budget cycle.
Town Manager – Mr. Garrett reported:
• He had met with Norman Walton and Ned Cleland. • The First Aid & CPR training required by all full time and voluntary part time employees
will be conducted on February 13th and 20th at the Appomattox Town Hall.
• There were two (2) water main breaks in the Town during the month of January 2008. • Met with Stuart Henderson from VML Insurance Programs who was reviewing our safety program. Mr. Henderson congratulated the Town on their safety reports. VML will be assisting in continuing education of safety programs.
• The VDH grant application for the groundwater planning grant has been signed and
returned.
• Mapping of the town water and sewer system is underway. There are 408 manholes in
the Town of Appomattox.
• Surfaced Town Decals with Council. Council would like more information regarding abandoning the Town Decals and issuing a vehicle tax on the personal property tax tickets.
• Kelly Hitchcock and David are arranging a meeting with Dr. Boone, Superintendent
Appomattox County Public School regarding an appointment to the Pedestrian Safety Committee.
• Region 2000 Local Government Council is putting together a GIS map of all the
sidewalks in the Town and pedestrian crosswalks. There is money available under the safe route to school programs.
• Wal-Mart – David Garrett met with the engineers and Robert E. Lee Soil Conservation on January 22, 2008. David reported he is in the process of setting up a meeting with Wal-Mart officials to discuss recent concerns and issues.
Town Attorney – none
On a motion by Councilmember Mayberry, seconded by Councilmember Lawson, Council voted to convene in Closed Session pursuant to 2.2-3711 (A) 7 of the Code of Virginia, 1950, as amended, for the purpose of consultation with legal counsel retained by the Town of Appomattox regarding specific legal matters requiring the provision of legal advice by such counsel, specifically being liability issues pertaining to ad hoc waivers of the moratorium or out of town water connections.
Vote: Bennett – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Jamerson-Scruggs – aye, Lawson – aye.
Now, therefore, be it resolved, that the Appomattox Town Council hereby certificates that to the best of each members knowledge: (1) Only public business matters lawfully exempted from open meetings requirements by Virginia law were discussed in the closed meeting to which this certificate resolution applies, and (2) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed, or considered by this council.
Vote: Bennett – aye, Mayberry – aye, McDearmon – aye, Williams – aye, Jamerson-Scruggs – aye, Lawson – aye.
On a motion by Councilmember Mayberry, seconded by Councilmember Lawson, Council voted to adjourn at 9:05 p.m. All members present voting aye. Motion carried.
Roxanne W. Paulette, Clerk
John L. Wilson, Mayor